Approved means live. Everywhere.
Publish & share is how a SitePilot plan reaches the field: a draft → approval → publish workflow, then QR codes, URLs, SMS and email that always open the current revision. Viewers need no app, no login, no account.
Draft, approve, publish — with a record at every step.
Plans move through a controlled workflow: drafts stay private to the team, approvals are captured by email, and publishing can be scheduled so plans go live exactly when they should — and expire when they shouldn't.
- Approval emails — who approved what, when, kept automatically
- Scheduled publish & expiry — stage changes ahead of the shift
- Version history — every revision retained with your entire site history auditable
One QR code, always current.
Print a QR code once and put it at the gate, in the induction pack, on the noticeboard. It always resolves to the latest published revision — no re-laminating, no stale copies. Share the same plan by URL, SMS or email.
- Single & grouped QR codes — one code can serve a set of plans
- Scan analytics — see the plan actually reaching the field
- Browser viewing — works on any phone, no app, no login
- PDF export — for the paper trail and offline packs
The audit trail keeps itself.
When the question is "what was in force on the day?", the answer is one click: complete version history with timestamps and approvals, retrievable in the app or automatically via the API.
- Full revision history — nothing overwritten, ever
- API access — pull history into your own compliance systems
- Scan records — evidence of communication, not just publication
Publish & share questions
Do viewers need to install anything?
No. Published plans open in any modern browser on any device — no app, no login, no account. Scan the QR or tap the link and the plan is there.
What happens to the old revision when I publish a new one?
It's archived automatically with its timestamp and approval record. Every revision stays retrievable for audit — in the app, or via the API.
Can I schedule a plan to go live at a specific time?
Yes. Scheduled publish and expiry mean a plan can go live at shift start and lapse when works complete — without anyone remembering to press the button.
How do I know people are actually looking at the plan?
QR scan analytics show when and how often codes are scanned, so you have evidence the plan reached the field — not just that it was published.
Can I still get a PDF?
Yes — every plan exports to PDF for paper-based packs and records. The live link stays the source of truth; the PDF is the snapshot.
Stop chasing stale laminates.
See the publish workflow end-to-end in a 20-minute demo — from draft edit to updated QR at the gate.